Job Vacancies at Mafia District Council July 2026, The Executive Director of Mafia District Council invites applications from qualified Tanzanians to fill the 4 positions as specified in this advertisement;
1.0 RECORDS MANAGEMENT ASSISTANT II – Position 3
1.1 JOB DUTIES
i. Register incoming correspondence register
ii. Register outgoing correspondence register
iii. Distribute files to action officers
iv. Receive files to action officers
v. Receive files returned to the registry from action officers
vi. Return files to racks/filling cabinets or other storage locations
vii. To monitor the circulation of files within the Institution (file tracking)
1.2 QUALIFICATIONS OF THE APPLICANT
To be employed who has completed Form Four (IV) or Form Six (VI) Education
who has completed Diploma (NTA level 6) in the field of Records Management from Institutions recognized by the Government, with computer skills.
1.3 SALARY LEVEL TGS C
2.0 OFFICE MANAGEMENT SECRETARY GRADE II – Position 1
2.1 JOB DUTIES
i. Typing letters, reports and regular and confidential documents;
ii. Receiving visitors and listening to their problems and directing them where they can be assisted;
iii. Maintaining records of events, appointments, meeting dates, travel of the Head and other work schedules;
iv. Searching for files and documents required in the implementation of job duties;
v. Receiving files and distributing them to Officers in the relevant Department/Unit/Section;
vi. .Collecting, maintaining and returning files and documents to the relevant departments;
vii. Organizing notes and making preparations for various meetings;
viii. Preparing a list of office equipment requirements; andix. Performing other tasks as assigned by the Head of Department.
2.2 QUALIFICATIONS OF THE APPLICANT
Form Four or Form Six graduates with a Diploma (NTA Level 6) in Secretarial Studies will be recruited. In addition, they should have passed the Kiswahili and English 80 words per minute (80.wp.m) test and received training in office computer programs such as: Word, Excel, PowerPoint, Internet, E-mail and Publisher from any government-recognized institution.
2.3 SALARY LEVEL TGS C GENERAL CONDITIONS
1. All applicants must be citizens of the United Republic of Tanzania and not exceed 45 years of age. However, for positions within the Military Institutions: Applicants for non-degree positions must not exceed 25 years of age. Applicants for degree positions must not exceed 30 years of age.
2. Applicants with disabilities are encouraged to apply and should indicate their disability in the application form for information to the Public Service Employment Secretariat.
3. All applicants should attach a birth certificate certified by a Lawyer/Attorney.
4. Applicants who are employed in the Public Service, SHOULD NOT APPLY and should adhere to the instructions contained in document number CAC45/257/01/D/140 dated 30 November 2010.
5. All applications should be accompanied by professional certificates, descriptions, copies of certificates certified by a Lawyer/Attorney which are birth certificates, certificates of completion of various courses based on the qualifications of the relevant job:-
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
Professional certificates from respective boards
6. “Testmonials”, “Provisional Results”, “Statement of results”, Form IV AND FORM VI RESULTS SLIPS WILL NOT BE ACCEPTED.
7. Applicants who studied outside Tanzania should ensure that their certificates have been verified and approved by the relevant authorities (TCU, NECTA and NACTVET).
For applicants for cadres requiring ‘GPA’ who studied outside Tanzania, they should attach a ‘GPA’ calculation certificate from TCU.
8. Applicants who have retired from the Public Service are not allowed to apply unless they have the approval of the Principal Secretary.
9. Submission of false information and qualifications will be subject to legal action.
10. The deadline for submitting job applications is August 05, 2026.
11. Remember to attach your signed job application letter along with educational certificates, the address of the letter should be addressed to;
Executive Director
Mafia District Council
P.O. Box 85, Pwani
12. All applications should be sent to the electronic Recruitment Portal through the following address; https://portal.ajira.go.tz/.
(This address is also available on the Secretariat of Employment website by entering the section labeled ‘Recruitment
Portal’).
13. Applications submitted outside the procedure specified in this advertisement WILL NOT BE CONSIDERED.
14. All job applicants are reminded that it is prohibited to give or receive bribery for the purpose of obtaining employment or being assigned a job.
The recruitment process is based on principles of fairness, equity, and transparency, taking into account the qualifications specified in the relevant job advertisement and the service structure of the department concerned.
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