Job Vacancies at Alistair Group September 2026, Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better!
With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair.
The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000-employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.
1: HR Intern
As a HR Officer (Recruitment, Selection & Employee Engagement), you will play a crucial role in the recruitment and selection process of our organization. You will be responsible for attracting, evaluating, and selecting qualified candidates for various positions within the company and will also ensure retention of our top talent.
Additionally, you will assist in the implementation of recruitment strategies, maintain candidate databases, coordinate interviews, and support other HR-related activities. This position offers an excellent opportunity for a motivated individual to develop their skills and gain hands-on experience in the HR field. In addition to this you will assist with employee onboarding, performance management, employee relations, and HR recordkeeping. You will work closely with the group HR team to promote a positive and inclusive work environment and contribute to the overall success of the organization. The basis of this role will be structured around 70% of recruitment, selection and engagement and 30% HR generalist functions.
Responsibilities:
Recruitment, Selection and Employee Engagement:
- Sourcing candidates through various channels (job boards, social media, etc.) and conducting initial screenings.
- Coordinate interviews, schedule appointments, and communicate with candidates throughout the recruitment process.
- Maintain applicant tracking system and ensure accurate and up-to-date recruitment records.
- Assist in managing the full recruitment life cycle (Attracting, sourcing, selecting, onboarding and retaining candidates).
- Develop and support employee engagement initiatives to foster a positive work environment and enhance employee satisfaction.
- Assist in organizing and participating in company-wide events, team-building activities, and recognition programs to promote a sense of belonging and camaraderie among employees.
- Collaborate with various departments to identify and address employee concerns and implement strategies to improve overall employee morale and retention.
- Conduct exit interviews and analyze data to identify trends and areas of improvement to enhance employee retention efforts.
- Assist in the development and implementation of retention strategies, including career development plans, mentorship programs, and growth opportunities within the organization.
- Monitor employee satisfaction surveys and feedback to gauge the effectiveness of employee engagement efforts and propose necessary improvements.
HR Administration:
- Maintain employee records, ensuring data accuracy and confidentiality.
- Assist in the preparation and distribution of HR-related documents, such as employment offer letters and contracts.
- Support HR projects and initiatives, such as employee engagement programs, wellness activities, and HR policy updates.
Employee Relations:
- Respond to employee inquiries and provide guidance on HR policies and procedures.
- Assist in resolving employee conflicts or complaints through proper investigation and communication.
- Foster positive employee relations by promoting open communication and a respectful work environment.
Performance Management:
- Assist in the implementation of performance management processes, including goal setting, performance reviews, and development plans.
- Assist in tracing performance review cycles, sending reminders, and compiling performance data.
Compliance and Legal Requirements:
- Stay updated on relevant labor laws and regulations, ensuring compliance in all HR activities.
Payroll Administration:
- Assist in processing and managing the company’s payroll, ensuring accurate and timely disbursement of salaries and wages.
- Maintain payroll records and ensure compliance with tax and labor regulations.
- Collaborate with the finance department to reconcile payroll-related accounts and resolve any discrepancies.
Prepare payroll reports and assist with year-end payroll processes.
EDUCATION, SKILLS AND QUALIFICATIONS
- Bachelor’s degree in Human Resources Management or a related field.
- Previous experience in an HR and Recruitment & Selection role is preferred.
- Solid understanding of recruitment processes, including sourcing, screening, and interviewing techniques.
- Familiarity with applicant tracking systems (ATS) and recruitment software.
- Knowledge of HR policies, procedures, and employment laws.
- Strong organizational and time management skills with the ability to multitask and prioritize.
- Excellent communication skills, both written and verbal.
- Attention to detail and ability to maintain confidentiality.
2: Fleet Manager (Managed Fleets)
Position Overview:
The Fleet Manager is responsible for overseeing the daily operations of a large fleet of
vehicles, ensuring smooth and efficient transportation services. This role involves managing fleet status, addressing operational issues, ensuring compliance with safety protocols, and maintaining communication with drivers and clients. The Fleet Manager must analyze data to enhance fleet performance, optimize transit times, and uphold high standards for documentation and reporting.
Key Responsibilities:
Fleet Status Management & Operational Oversight:
- Maintain accurate real-time data on truck locations, status, and remarks in fleet management systems (e.g., Smartsheet).
- Handle operational escalations related to cargo delays, breakdowns, or other issues, ensuring timely communication with the Client Liaison and other stakeholders.
- Manage proof of delivery (POD) documentation, ensuring all PODs are uploaded to the repository within 48 hours of ofloading.
Documentation & Trip Management:
- Ensure timely creation and closure of trips for all dispatched vehicles, avoiding cancellations or delays in documentation.
- Verify the availability and functionality of required documents for transporters, particularly after cargo is dispatched from loading sites.
- Ensure import/export requests (ITE) are raised promptly and IT tickets are logged for system-related issues.
Process Adherence & Protocols:
- Enforce adherence to safety and convoy protocols, promptly escalating risks and delays to the management team.
- Ensure all trucks maintain accurate and current information, especially regarding pre-alerts for cross-border cargo, avoiding clearance penalties.
Communication & Coordination:
- Establish and maintain daily communication with drivers to track progress and address issues.
- Collaborate closely with border teams and administrative staff to resolve delays in clearance, document processing, and other operational challenges.
- Send pre-alerts for DRC-bound cargo, ensuring all steps are taken for seamless border crossings and document readiness.
- Analyze data from fleet operations to identify inefficiencies, delays, and areas for improvement.
- Implement strategies to optimize transit times, minimize delays, and improve communication channels.
- Utilize feedback from management and clients to refine processes and elevate performance standards.
Fleet Management Growth & Supervision:
- Oversee and manage an expanding fleet, increasing from 20 trucks under close supervision during onboarding to 100 trucks with minimal supervision by the end of the probation period.
- Ensure timely execution of critical tasks such as trip creation, document uploads, and ITE/pre-alert management as fleet responsibilities increase.
Compliance & Safety:
- Strictly adhere to convoy and safety protocols, ensuring all deviations are reported immediately.
- Ensure compliance with all regulatory requirements, including necessary export and warehouse documentation.
Qualifications:
- Proven experience in fleet management, preferably in the logistics or transportation industry.
Skills:
- Strong organizational and multitasking skills.
- Proficiency with fleet management software (e.g., Smartsheet).
- Ability to analyze operational data and implement performance improvements.
- Excellent communication and interpersonal skills, with the ability to liaise between teams and clients.
- Knowledge of cross-border transport regulations and documentation requirements.
- Problem-solving abilities to handle operational escalations.
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